Careers

CBRE Victoria

Contact Us

778.410.2085

110-800 Yates Street | Victoria, BC V8W 1L8

Join Victoria’s Commercial Real Estate Leaders

Would you like to work alongside Victoria’s leading real estate professionals at the largest commercial brokerage in the world? We are looking for dynamic, driven individuals with interest/experience in real estate, finance, and data to join our Victoria team.  If you are looking to make an impact, gain experience and build your career at a top Fortune 500 company, this is the opportunity for you. Be a part of the industry that shapes our cities, and play an integral role in some of the largest, most recognized, and most complex commercial real estate transactions in North America.

Current Opportunities

Real Estate Services Assistant,
Investment Properties Group CBRE Limited – Victoria, BC

CBRE Victoria’s Investment Properties Group is looking for a dynamic client-focused individual to join our team. With 40+ years of veteran real estate experience, our team has an unrivalled track record in Victoria’s commercial real estate market. Since 2015 Ross Marshall and Chris Rust, in collaboration with their team, have generated over $1.5 billion dollars in sales in the Greater Victoria area. Join this growing group of real estate professionals in their brand-new state-of-the-art office facility in The Atrium Building in Downtown Victoria, and start building your career in commercial real estate.

Position Summary:

The role of Real Estate Services Assistant presents the opportunity to work on the leading investment brokerage team in Greater Victoria and play an integral part of some of the largest, most recognized, and most complex commercial real estate transactions regionally. The Real Estate Services Assistant’s primary objective is to provide administrative assistance to ensure the smooth process of commercial real estate transactions. As part of our team, you will work with team members across Canada and will be exposed to some of Canada’s leading investment professionals. Key duties and responsibilities of the Real Estate Services Assistant are as follows:

Essential Duties and Responsibilities:

• Provide general administrative support to a team of sales professionals, analysts and marketing professionals
• Gather supporting documentation for real estate transactions to complete the Deal Sheet, FINTRAC, all RECBC required documents for compliance purposes, and process Brokers’ commission payments while abiding by company policies as well as local and national laws.
• Perform administrative duties such as updating and maintaining client databases, data-entry of expenses and statements, bookkeeping, running errands, scheduling meetings, printing/scanning/filing various documents and maintaining confidential files
• Managing and optimizing existing database while identifying and correcting errors, inconsistencies, and redundancies. Will involve a systematic review of data to ensure that it is accurate, complete, and consistent
• Serve as a liaison with those outside of the department (front desk, office, conveyance, and IT) regarding administrative issues.
• Assist in collecting and filing of all deals related documents, and delivery of all marketing materials including brochures, investment packages and market reports or summaries relating to the sale of commercial investment properties.
• Initiate correspondence and create memorandum by collecting and analyzing information; compiles and prepares data for administrative reports; edit, revise and format documents so they are client ready.
• Administer the department’s record keeping system; ensure that files are maintained in accordance with company policies and procedures
• Assist with ordering office supplies and tracking stock. Help coordinate industry and team events
• Reception duties for a high performing office
• Contribute to team effort by accomplishing related results as needed
• Carry out special projects and assignments as required

The successful candidate must have strong writing, organizational and research skills, and possess the ability to work effectively in a high-performing team-based environment. This position provides an excellent opportunity for the right candidate to maximize their learning, grow in the position, and to continue to develop their knowledge in the commercial real estate industry. Strong work ethic and adaptable work hours are desired.

Qualifications:

• Relevant experience providing administrative support to a team of professionals
• Proven ability to achieve high performance goals and meet deadlines in a fast-paced environment with changing priorities and deadlines; sometimes under pressure while remaining flexible, proactive and efficient
• Ability to work independently on projects, from conception to completion
• Strong time management, problem-solving, written and verbal communication skills
• Ability to calculate intermediate figures such as percentages, discounts, commissions
• Good organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with strong attention to detail
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of customer service and response
• Proven ability to work as a self-motivated individual and in a team environment
• Previous real estate knowledge is an asset
• Extensive experience using Microsoft Office products.

We thank all that apply; however, only those selected for an interview will be contacted.